Keeping Fall Festivities Safe

Tips for Volunteer Fire Departments Supporting Community Events

As the leaves change and the air turns crisp, communities across the country come together for their favorite fall traditions—pumpkin patches, apple picking, and harvest festivals. These celebrations often rely on local organizations, including volunteer fire departments, to help with setup, parking, or even sponsorship.

While these events bring joy to families and neighbors, they can also introduce unique safety challenges. Increased visitor traffic, unpredictable weather, and large crowds mean your department needs to plan ahead. Here are some key ways to keep your fall events safe, fun, and worry-free.

Plan for Emergencies Before They Happen

Even with strong safety precautions, accidents can happen. Having a pre-planned Emergency Action Plan (EAP) ensures your team can respond quickly and effectively when something goes wrong.

• Set up a clearly marked medical tent in a central, easy-to-find location.
• For large events, consider having EMS personnel on site or patrolling the grounds.
• Prepare for fall weather. Rain and chilly temperatures can create slippery or muddy conditions that make treating injuries more difficult—pack supplies to handle those situations.
• Make sure medical personnel are identifiable with bright vests or uniforms, and confirm they’re familiar with your EAP procedures.

The key to a successful event is preparation. When everyone—from event volunteers to local first responders—knows their role in an emergency, the entire community benefits.

Keep Parking Areas Safe and Organized

Parking lots are often one of the busiest and most hazardous parts of any community event. Between families arriving, cars backing out, and pedestrians walking to and from their vehicles, it’s essential to manage traffic flow carefully.

• Use signs, cones, and arrows to clearly direct the flow of vehicles.
• Assign parking attendants—especially during peak visiting hours—to help guide drivers and keep traffic moving smoothly.
• Mark pedestrian walkways clearly to separate foot traffic from vehicle areas.
• If your event extends into the evening, ensure parking areas are well lit, and equip attendants with high-visibility vests to remain easily seen.

By controlling the parking environment, you can dramatically reduce the risk of accidents or confusion.

Protect Your Volunteers and Your Community

Safety isn’t just about preventing injuries—it’s also about protecting your people and your organization. The ESIP Volunteer Firefighter Insurance Program from McNeil & Co. is designed to help volunteer fire departments prepare for the unexpected. From comprehensive coverage options to hands-on risk management support, ESIP gives your team peace of mind while you serve your community.

Questions about safety or coverage?
📞 Call McNeil & Co. Risk Management at 800-822-3747 ext. 176

For additional safety tips, online training, and resources, visit mcneilandcompany.com/risk-management.